Methods Of Presenting Personal Information Essay

Complete the following table regarding the four prevalent methods of presenting personal information. Ensure you describe in detail the different methods and identify the advantages and disadvantages from the perspective of the employer and interviewee. Describe and provide examples of the written methods of providing personal information. There are many different ways that you can provide information through written methods. One would be an application form; this can include personal details, qualifications, past and presents employment, hobbies, interests, job reference number/name of job, references and personal statements (why somebody is suitable for a job). An application form is sent to an employer but could also be sent to managers and sometimes HR. A CV has similar information to the application form; it should usually include personal details, qualifications, past and present employment, hobbies, interests and references. A CV gives more information about a person rather than answering questions about the specific job. It states what skills a person has rather than what skills a person has for a specific job. A CV is usually accompanied by a supporting letter which will then state why a person would be good for that specific job. A letter is a piece of writing that can support a cv. It usually contains specific information that may be needed for the job, an example would be if they have had past experience or not, if they have a specific qualification for the job, ect and also details regarding the job. The letter is usually quite short and it is a formal letter so it should be formal language that is used. The structure is usually importrated and is usually retained by the employer along with the cv. What are the advantages of the written method from the perspectives of the employer and interviewee? The advantages of an application form would be that you can put all your basic information down to an employer before having an interview. The employer then has basic information so they can pick people out by their past experiences or if their personality would be suitable for a job. It is the 1st point of contact between the employer and interviewee; it makes it easier for an employer to pick people that are suitable for a job rather than having all of them come for interviews. Almost every job that a person applies for will have an application form; this mostly comes before the interview stage. A CV is a better way for a person to give details about themselves, it states pretty much the exact same as what an application form does, however the information is about this person rather than writing about the job. Also a CV is easier for an employer to understand what a person’s personality is like from how they have set out and written about themselves. A CV is more personalized and is a person’s personal profile, so how they set it out is important to an employer. The advantages of using a letter to accompany a CV are that it is there to clear up anything that hasn’t been put into the CV. This could be why a person is good for that specific job, it could be giving specific details that an employer has asked for, it could be details regarding that specific job. What are the disadvantages of the written method from the perspective of the employer and interviewee? The disadvantages of an application form are if it has been hand written, the employer may not be able to read the details. Also application forms could be easy to lose. It also doesn’t give information about what a person’s personality is like through simple questions. The disadvantages of a CV would be that an employer may not be able to see if they are the right person for the job based on the personal information that is given through a CV, some employers prefer to have a CV because it gives information on why a person could be good for that specific job rather than what skills they have overall. The disadvantages of writing a letter could be a person’s IT skills; it could be that a person could get easily confused when setting out a letter in the correct way. A person might not be able to correct any spelling mistakes if they don’t know how to use spell check. Also a person might not be able to save the letter to use as a template for other job applications. The computer that somebody is working on might have a hard drive problem and they might lose any work they have done because they haven’t photocopied it. Describe and provide examples of the interview/panel method of providing personal information. To have an interview is usually the 2nd stage of an application process; it usually comes after the application form has been submitted and employer has shortlisted from a number of people. At the interview a set of questions is asked to each applicant and different questions could be asked based on the applicant’s personal application an example of this would be their experience or their past jobs. The interview can last up to an hour and the interview would normally be with one person or it could be with a panel. A Panel consists of more than 3 people and most of the time each person specializes in a different area in the workplace. The person having the interview (the applicant) would normally have their details at the interview (sometimes this could be a CV) and then after the interview they could be shortlisted for the job or they could be compared to everybody else that attended the interview. What are the advantages of the interview/panel method from the perspectives of the employer and interviewee? The advantages of an interview/panel method from an employer’s perspective can be that they can ask relatively hard questions and put the interviewee under pressure to see what answers they give under pressure. They can see how the interviewee can cope with a panel of people all asking different questions. If the interviewee seems to be a promising choice the things the employer’s write down could be easily compared to another interviewee if there’s more than one person applying for that specific job. The advantages of an interview/panel method from an interviewee’s perspective can be if the panel are asking relatively hard questions and the interviewee can cope and come back with a smart and sophisticated answer it will look good on the notes that the panel write down to compare to other interviewee’s. If the employer thinks that the interviewee has good communication skills and respond correctly then it will look a lot better when the employers are evaluating the other candidates, if there’s more than one applying for the job. If there is more than one person applying for the job that the interviewee is applying for and there are other interviewee’s that look nervous and one interviewee feels confident, it will give the interviewee that extra boost in the interview. What are the disadvantages of the interview/panel method from the perspective of the employer and interviewee? The disadvantages of an interview/panel method from an employer’s perspective can be that there might not be enough people to do a panel interview so the interviewee may have to be postponed which could make an interviewee more nervous because they have to wait longer for their interview. A person may run out of questions to ask to see if they can cope under pressure. The interviewee might be really good at answering questions and may come across as smart headed, this could be a barrier within the interview because it could cause an awkward feeling in the room and could result in the panel not wanting the interviewee working for them because of the answers they are giving. The disadvantages of an interview/panel method from an interviewee’s perspective can be that a person may be under a lot of pressure in the interview room. The panel that are interviewing could be intimidating and if the interviewee went in with a confident attitude and see’s that they look intimidating it may dim their confidence. An interviewee might not be able to handle the pressure of the panel and it could result in them not getting the job as they’re not able to cope with the pressure. Describe and provide examples of the presentation method of providing personal information. A presentation is usually the 3rd stage of an interview process. It normally comes after the interview, the employer will shortlists all the candidates and if they can’t pick they will pick them for this stage. The presentation is a set topic that all applicants have to present information on based on what type of job they are applying for. The presentation will usually lasts around 20 minutes and it is presented to the employer or panel that is interviewing. The employer or panel will then usually ask questions at the end of the presentation to gather any more information they might need that wasn’t covered in the presentation and also to test the interviewee on their knowledge of the presentation topic. This is then a chance to for the employer to test the interviewee’s confidence by asking unexpected questions. What are the advantages of the presentation method from the perspectives of the employer and interviewee? The advantages of the presentation method from the employer’s point of view could be that they can see the IT skills that the interviewee has. If the language is intellectual and formal it gives the impression that they know how to word things correctly and it can be a good skill to use depending on what job they are applying for. If the presentation seems to be quite a good standard but it hasn’t really covered everything needed they will be able to ask questions that are related to the presentation in confidence. The advantages of the presentation method from the interviewee’s perspective can be If they have really good IT skills they can put everything that they know into the presentation to show the skills that they have. If the interviewee has good conversational skills and can talk through the presentation in more detail, looking at the employer’s as well as reading off their presentation it could show that they are trying to use eye contact. If the presentation is a good standard but hasn’t covered everything needed, they should be able to answer questions related to the presentation with confidence. What are the disadvantages of the presentation method from the perspective of the employer and interviewee? The disadvantages of the presentation method from the employer’s perspective could be using a presentation that could be miss leading on the interviewee’s IT skills because they can use tools like spell checker, so it’s not a 100% accurate of their skills. The interviewee could have speech impediment and could be shaky because of nerves and it could be hard to understand them properly. They could use informal language and it could look like they haven’t attempted to use formal language. The disadvantages of using the presentation method from an interviewee’s point of view could be things like they could get nervous and start to stutter and this could have a negative effect on the evaluation on them because they aren’t getting what they want to say out easily. The interviewee could struggle whilst reading the presentation out because they could have used spell check and confused themselves because they may not be able to pronounce words correctly. If they use informal language in the presentation it could make the employer’s think that they have put any effort into the presentation and just want to get it over and done with as quick as possible. Describe and provide examples of the electronically-mediated methods of providing personal information. Electronically mediated communication is things like video conferencing that could be a way of providing personal information. This could be a way for applicants to apply for a job if the applicant is in a different country to where the jb is being held. Others reasons for electronically mediated methods could be for a candidate who has work commitments or that lives in different part of country or out of the country. It could also be for specialists from other parts of the country to be part of the panel as a promotional part of the interview or application process. What are the advantages of the electronically-mediated method from the perspectives of the employer and interviewee? The advantages of using electronically-mediated perspectives from an employer’s perspective could be If the candidate is in another country they are able to use a video call to see and speak and an interview over a computer or phone that ables video calls. It can be used if a candidate has other work commitments and can’t find the time to have a face to face interview, an example of this is if somebody is a doctor or a paramedic and can’t find the time to get down to the interview. It can also be an advantage to other people on the panel because they can connect all video calls together on a website so they can all see each other and speak to each other whenever it is needed. The advantages of using electronically-mediated communication from an interviewee’s perspective could be if they are in a high profession job like a doctor in a hospital, using things such as video call on a break can be useful as if they are actually in person in a face to face interview. Things such as email or phone calls can also be used by the interviewee to arrange an interview or answer questions asked by the employer’s. What are the disadvantages of the electronically-mediated method from the perspective of the employer and interviewee? The disadvantages of using electronically-mediated communication from an employer’s perspective could be using video calls instead of having an actual interview could be a bad idea because internet connections could break up when using a video call with more than 2 people it could slow the conversation down because of the loss of connection and it can be hard to hear or see the other person in the video call. If the employer doing the interview is from the older generation they might not be able to get the hang of using the video call because they might not be able to understand the more technical things depending on if they are using a computer or phone. The disadvantages of using electronically-mediated communication from an interviewee’s perspective could be that the interviewee might be on a specific time scale and if the internet connection breaks up and ends the video call during the time period they have set out it may be hard to re-arrange another time that is suitable for all participants. The interviewee may find it difficult to understand the other participants in the video call if there are more than 2 people using it because it could freeze not showing who is speaking. Using things like emails to arrange an interview could be a bad choice because all participants may not receive emails or it can break down the connection.